CA’s new release of CA Records Manager speeds the e-discovery process

October 22, 2009 | Leave a Comment

In conjunction with the latest release of CA Record Manager, v. 12.6, I had a chance to speak with Mark L. Moerdler, Ph.D, VP of Strategy for CA’s Information Governance business unit. I asked Dr. Moerdler about the electronic discovery functionality in the new release. CA Records Manager offers intertwined discovery and records management functionality to respond efficiently and effectively to information requests and litigation.

The information governance philosophy embodied in CA Records Manager is focused on managing information throughout its lifecycle. A key attribute of this philosophy is to manage information in place. CA Records Manager has functionality which allows governance principles to be applied to SharePoint sites, document management systems such as Documentum, OpenText and other repositories. It is not necessary to make additional copies of the information for governance purposes. Other existing archiving systems can be utilized, or, information can be managed in existing network file shares.

The importance of the in-place management in the e-discovery context is that relevant information can be quickly located. CA Records Manager has already indexed the information and collected metadata, so that the various existing repositories can be easily queried. Processing times are substantially reduced, as the data is not actually collected, but pointers to the data are created.

The new release provides advanced automation to intelligently identify, collect (when content cannot be managed in place), declare and preserve information in an ongoing fashion as content is created to facilitate preservation of responsive information during litigation or for compliance purposes. This eDiscovery functionality includes the imposition of litigation holds upon the data. Once a document is designated to be held, it can no longer be disposed of—the user is free to make a copy of the data if necessary, but the data is preserved until the hold is released. Automation applies to content generated in the past or in the future – as content is created. Users can also create two types of tags for the data—tags which are matter-specific, and which expire upon conclusion of the matter, and persistent tags, which stay with the data until the end of its lifecycle.

Read more about the latest release of CA Records Manager here, or visit www.ca.com/infogov.

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